Purchase Order key features

Common feature

• Operation programs include Purchase requisition, Purchase order, Receipt entry, P/O Bill entry and Landed cost entry.
• Many item types support. Item’s type can be stock, non-stock, asset, office supplies, service & expenditure and miscellaneous charge. User can create PR contains various type of ordered items.
• Multi-line item description.
• Multiple tax code support.
• Decimal support. Each stock item may have different unit price and quantity decimal place.
• Tax details / Tax summary.
• Stock On-hand window built-in.

Purchase Requisition feature

• Specify one vendor for entire PR or many vendors for each items or none
• Requested date, requested user and ship-to location.
• Copy to new. Compose new PR from existing one.
• Use PR for creating PO.
• Re-ordering feature. List all stock items which quantity below minimum stock level with reorder quantity defined in Item master.
• Closed status. Indicate that all PR’s items have been selected for creating PO.

Purchase Order feature

• Create PO from one or many PR or without PR.
• PR window built-in. View and select PR item (or entire PR) from PR window.
• Template support. Able to create template for re-use. (from existing PO or from scratch)
• Promised date, requested user and ship-to location.
• Close/Void support.
• Future PO support. (Activate by activate date)
• Promised date, requested user and ship-to location.

Receipt Entry Feature

• Multiple PO receipt. (same vendor)
• PO window built-in. View and select PO item (or entire PO) from PO window.
• Update on-hand, available and on PO quantity for stock item.
• Allow receive goods in unit different from specify in PO.
• Able to receive goods into more than one warehouse.
• Warning if stock at receiving warehouse reach maximum capacity defined in Item master.
• Landed cost support.
• Landed cost built-in window is provided in Receipt Entry.
• Landed cost can be prorated into inventory cost or expense.
• Secondary vendor support. Landed cost vendor may not be same as P/O vendor.
• Can enter a bill together with receipt. (if any)
• Bill can be entered later in P/O Bill program.
• Prepayment support. (cash/check/credit card)
• Void receipt support.

P/O Bill Entry feature

If bill is arrived after receipt entry, user can enter bill by referring to the receipt.

• Multiple receipts support. (same vendor)
• Receipt window built-in. View and select receipt item (or entire receipt) from Receipt window.
• Receipt is required for stock item.
• For non-stock item, item can be selected either from receipt or PO.
• PO window built-in. View and select PO item (or entire PO) from PO window. (for non-stock item)
• Cost / quantity variance (if any) between invoice and receipt will be updated into item cost/stock or expense.
• Landed cost support (for primary vendor)
• Landed cost can be prorated into inventory cost or expense.
• Prepayment support. (cash/check/credit card)
• Void bill support.

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